Job Description

Company Overview
High Technology Company

Job Description
The Executive Assistant will contribute to the efficiency of our business by providing personalized and timely support to the CEO.


Support the CEO by managing his schedule, preparing documents, coordinating external requests, and liaising with relevant internal team members.
Communicate directly with investors, media, customers, contractors etc. to coordinate logistics for meetings and events to be attended by CEO.
Support the creation and development of documents in Japanese and English for presentations, briefing papers, and memos.
Attend internal meetings with relevant people to update the group on schedules and requirements on behalf of the CEO.
Attend external meetings with the CEO and take minutes of the meeting, as necessary.
Coordinate reimbursement and other miscellaneous administrative procedures on behalf of the CEO.
Coordinate all travel and meeting logistics for the CEO.
Other miscellaneous duties that may be assigned to support CEO/COO as necessary.

Essential Skills

Fluency in English (Native Speaker or TOEIC 800) and Japanese
Minimum of 7 years’ experience as executive assistant to C-level officials.
Effective oral and written communication skills.
Ability to gather and analyze information skillfully and effectively.
Proactive and problem-solver.
Excellent organizational skills.
Proficiency in MS Office