Executive Assistant

Location: Japan - Tokyo
Job Type: 正社員
Salary: 5000000 - 8000000 JPY
Job Function: Secretarial
Reference: JO-201203-230719
Industry: Consumer Goods
Sub-Industry: Cosmetics & Fragrances

Company Overview

Executive Assistant at Global Cosmetic company

Job Description

• Cover all administrative support, assistant support for Director, including calendar management, meeting management, hotel and flight booking and local travel support, document preparation (if necessary), etc.
• Manage information flow in a timely and accurate manner
• Collaborate with management team to manage the agenda and meeting minutes of Asia Management Committee monthly meetings, Coordinate with Country Management Team, Asia and Executives to coordinate the agenda of senior executive visits and prepare for global senior executive review meetings when they occur;
• Manage all logistic support (Dinners, Site Tours, Consumer Visit or Market Visit activities) of events, review meetings of theDirector;
• Manage other ad hoc projects (e.g. Employee Communication Meetings, Family Day organization support) assigned by the senior executives

Requirements

• Demonstrate excellent cognitive abilities, communication, EQ and interpersonal skills to collaborate with the management team
• Demonstrate good sense of data accuracy, analytical skills and the ability to attend to details
• OK to work under stress in a highly dynamic environment and flexible and efficient enough to cater to change
• Independent, ability to work autonomously and manage priorities, and retaining a collaborative and inclusive approach with others
• Good communication skill and problem solving ability, ability to communicate statistical issues and ideas to non-statisticians