Executive Secretary

Location: Japan - Tokyo
Job Type: Permanent
Salary: 5000000 - 7500000 JPY
Job Function: Secretarial
Reference: JO-170818-134692
Industry: Services
Sub-Industry: Wholesale & Distribution

Company Overview

Fully bilingual innovative business venture company, part of Fortune's 100 Best companies to work for!

Job Description

Project-based full-time permanent role, with multiple clients having different on-going business innovation projects. As as an executive assistant, you will support 2-3 directors of different divisions. Working as an executive assistant, you will also be a member of the operations team in a fast-paced, start-up environment, participating in event coordination and project management.

Job scope include:
• Schedule management – coordinating schedules and meetings of local directors, as well as client appointments and conference meetings involving overseas offices
• Document preparation and proofreading of content and presentations (using Word, Excel or PowerPoint)
• Event coordination (project management, company events, business dinners, monthly team meetings, handling invitations and catering)
• Phone and e-mail correspondence
• Accommodating local and overseas visitors
• Adhoc general affairs tasks and assisting operations team


• Assistant experience supporting more than 1 person, or sales assistant supporting a team, or administration experience with face-to-face client experience
• Multi-tasking skills with capability to work flexibly, with the ability to adapt to a changing environment, accommodating people of different professions and staff level
• Business English for overseas correspondence
• Efficient IT skills for document creation (Word, Excel and PowerPoint)
• Experience in a fast-paced, start-up or venture environment

Additional Job Information

★ Work in a start-up, venture environment in a fully bilingual, modern and versatile culture
★ Great work and life balance with minimum overtime hours
★ Stable and international company funded by a Fortune’s “Best Company”
★ Career progression within the company in event/project management, office management or HR
★ Fun, Non-routine work with exposure to people interaction with staff and clients of different levels and professional backgrounds