Growing Healthcare Consulting Company

• Support overall, day to day office administration matters.
• Ordering supplies, processing monthly payments related to office lease, equipment and utilities.
• Coordinate with other Asian offices for admin processes.
• On board new employees which includes ordering laptop and Email creation and document collection.• Liaise with HQ Legal team to finalize vendor contracts with customers.
• Manage obligations to suppliers and third-party vendors and process all vendor Invoices.
• Liaise with HQ for internal accounting reports and custom financial reports.
• Liaise with Vendor/ In-house for Financial reporting and submit to HQ.
• Process monthly payments via online banking.
• Review and coordinate monthly payroll and annual payroll compliance matters.
• Monthly pay-roll reconciliation.
• Liaise with Tax Consultant for Corporate tax ,With-holding tax and Consumption tax and share necessary documents on a monthly or Annual basis.
• Prepare invoices for Doctor Honoraria payments and make payments after approval.
• Check all expense reimbursements are as per Company policies and update Monthly reimbursement tracking.
• Receive and track Project reviews.
• Update Pass through file on a monthly basis.

Proven work experience as an Group Administrator or similar role.
• Good knowledge of bookkeeping procedures.
• Experience with Accounting Software is an advantage.
• Advanced knowledge of Excel (using financial formulas and creating spreadsheets)
• Solid data entry skills with an ability to identify numerical errors.
• Good organizational and time-management abilities
• Excellent verbal and written English and Japanese communication.