Regarding the Handling of Personal Information
RGF Talent Solutions Japan K.K. (RGF Professional Recruitment Japan) (“RGF") will respect the privacy of each individual who applies for or participates in RGF’s recruiting and/or hiring programs ("Candidate"), and exercise utmost caution in managing and handling the Candidate’s personal information (as defined below).
1. Personal information
Personal information means information concerning an individual, which can identify the individual based on the name, address, telephone number, e-mail address, educational institution, or other descriptions, etc. constituting such information. Any information which cannot identify the individual solely by itself but which can easily be cross-referenced with other information and, as a result thereof, can identify the individual, is also included in the scope of personal information.
2. Purpose of collecting and using personal information
RGF uses personal information collected from the Candidate only in our recruitment activities and does not use information beyond such purpose.
3. Method of managing personal information
RGF strictly manages the personal information we collect. RGF are committed to implementing appropriate security measures to prevent the loss, misuse, or alteration of personal information under our control. Personal information is stored in a secure environment that is inaccessible to general users.
4. Accuracy of personal information
RGF strives to accurately process personal information you provide. However, you are responsible for ensuring that the personal information you provide is accurate and up-to-dated.
5. Voluntary nature of providing personal information
Although it is not necessary to provide all of the items asked for, if you fail to provide necessary information, we may not be able to consider you for employment.
6. Provision of personal information to third parties
RGF does not provide or entrust personal information we collect to third parties without your consent, except as required by law. However, personal information may be disclosed without the Candidate’s consent within the confines of applicable laws and regulations in cases falling under the cases below.
A. cases in which RGF determines that the Candidate will put a third party at a disadvantage;
B. cases in which the handling of personal information is especially necessary for improving public health or promoting the sound growth of children and in which it is difficult to obtain the consent of the Candidate;
C. cases in which the handling of personal information is necessary for cooperating with a central government organization, a local government, or an individual or a business operator entrusted by either of the former two in executing the affairs prescribed by laws and regulations and in which obtaining the consent of the Candidate is likely to impede the execution of the affairs concerned;
D. cases in which the disclosure of personal information is requested by a court, prosecutor’s office, police or any other agency with equivalent authority;
E. cases in which the Candidate expressly requests the disclosure or provision of personal information to a third party;
F. cases in which the disclosure or provision of personal information is permitted under laws and regulations; and
G. cases in which personal information is provided as a result of the succession of business in a merger or otherwise, and will be handled within the scope of the purposes of use before such succession.
7. Outsourcing of personal information handling
RGF may outsource personal information handling work in whole or in part. RGF shall be responsible for the handling of personal information by the party to which such work is outsourced.
8. Disclosure etc. of personal information
In the event that you request notification, disclosure, correction, addition/deletion, suspension, or elimination of the use of your personal information or suspension of provision to a third party, RGF shall take prompt action according to our internal regulations. However, in cases in which complying with such requests might impede necessary operations, RGF may not be able to accommodate your request for disclosure, correction, addition/deletion, suspension or elimination of information. Please contact the chief information management officer below for specific information on how to make a request.
9.Person responsible for the management of personal information
The chief information management officer is responsible for the management of your personal information and strives to appropriately protect your personal information.
Contact details: Administration, Senior Operations Manager, RGF Talent Solutions Japan K.K.
4F oak meguro, 2-13-30 Kamiosaki, Shinagawa-ku, Tokyo 141‐0021
10.Confidential information pertaining to RGF obtained during the recruitment process
RGF strictly prohibits the Candidate from divulging confidential information about RGF obtained during the selection process to outside parties.