Location: Tokyo, Kanto
Salary: Open
Employment Type: Permanent
Languages: English > Business Level, Japanese > Native
Sub-industry: Pharmaceuticals
Function: Office Administration
Posted On: 2023-07-13

Company Overview

A fast paced global bio-tech/pharma company with several offices in the world, is looking for an executive assistant with proactive mindset, good language ability and positive attitude. Reporting line will be a new executive starting from June.

Job Description

The appealing aspects of this position include as follows.
• Frequent communication with international counterparts, allowing for the maximum utilization of global communication skills.
• The role involves serving as a secretary to a member of the executive board, providing an opportunity to excel in such a capacity.
• The assigned leader has a casual and open demeanor, fostering a dynamic work environment with a high degree of freedom in diversity and inclusion initiatives.
• As the leader has a background in HR, they can also provide support in career planning and development.
• There are opportunities for career growth beyond the assistant position.


The essential requirements for this role are as follows.
• A minimum of three years of experience as a secretary (preferably to executives)
• Proficiency in business English (primarily for formal communication via email and chat)
• Intermediate to advanced skills in Excel and Word (including spreadsheet management and document creation)

Nice to Have as follows:
• Experience in the healthcare industry or at a multinational corporation is not mandatory, having experience at a company similar to client company would be advantageous
• The ideal persona for this position would be an active and proactive thinker who can handle closed-ended questions efficiently

Additional Information

• The salary offered is 6M-12M JPY, plus bonuses and housing allowance (depending on conditions)
• The interview process will consist of an initial HR interview, followed by a second interview with future reporting line executive
• We aim to extend an offer by the end of August.

Probation Period: 3 months
Smoking Conditions: Non smoking
Overtime: ~20H per month
Social Insurance: Yes
Holidays: Yes
Working Hours: 9:00 AM - 6:00 PM
Lunch Break: 12:00 PM - 1:00 PM
Benefits: Several benefits
Job reference: JO-230713-322185

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